Invitation for Bids
NATIONAL MINERALS AGENCY
National Competitive Bidding
Procurement of Goods (Vehicles)

Date of first issue: 21^st February, 2024.

Procurement Number: NMA/DFA/NCB/2024/0001

1. The National Minerals Agency has set aside funds for its operations during the financial year, 2024. It is intended that part of the proceeds of the fund will be used to cover eligible payment under the contract for the Procurement of Motor Vehicles.   
     
2. The National Minerals Agency now invites sealed bids from eligible suppliers for the Supply of seven (7) Station Wagons 6-Auto 4X4 7-Seater 4 cylinder Diesel Turbo Engine 2024 Model.

Brief Description of Items to be procured

Partial quotations will be considered non-responsive.

3. Bidding will be conducted through the National Competitive Bidding (NCB) procedures in accordance with Sierra Leone National Public Procurement Act, 2016 and 2020 Procurement Regulations, open to all eligible bidders defined in the Bid Document.
   
   
4. Interested eligible Bidders may obtain further information from and inspect the bidding documents at the Procurement Unit, National Minerals Agency, Head Office, New England Ville, Freetown from 9.00am to 4:00pm – on Mondays to Fridays inclusive except on public holidays.
   
   
5. A complete set of bidding documents may be purchased by interested bidders on the submission of a written application and upon payment of a non-refundable fee of Le 1,000.00 (One thousand Leones). Payment should be by cash into the undermentioned NPPA – Revenue from Sale of Bidding Documents Accounts:
   
   Bank Name – Bank of Sierra Leone
   Account No. – {011100398165} BBAN 00000100398165
   
   OR
   Bank Name – Sierra Leone Commercial Bank
   Account No. – {003001081791112183}
   
   OR
   Bank Name – Union Trust Bank
   Account No. – {210113253-01} BBAN 00-4001113253120144
   
   OR
   Bank Name – Rokel Commercial Bank
   Account No. – {02-011012428} BBAN 002001002101242863

Pay-in slip must be submitted to the Finance and Administration Directorate NMA.  

6. Bids must be marked on the outer envelope “MOTOR VEHICLES” and delivered to the above office on or before 2:00pm on the 20^th March, 2024 and must be accompanied by the following documentation:

• A Bid security of Le 70,000.00 (Seventy thousand Leones) which must be in the form of a valid Bank Guarantee from a reputable Commercial Bank and recognized by the Central Bank of Sierra Leone;
  
• A True Copy of a valid Business Registration Certificate
• A True Copy of a valid Domestic Tax Clearance Certificate from the National Revenue Authority (NRA);
• A True Copy of a valid Clearance Certificate from NASSIT;
  
• Manufacturer’s Authorization
• Warranty and After Sales Services
• Valid Municipal/City Council Licence
• Audited Financial Statement for the past two years
• Signed Integrity Pact Form
• Brochure/Photos of the exact vehicles the bidder intends to supply under the agreement
• Year of Manufacture: 2024
• Signed and Stamped Bid Form

8. Bids will be opened on Wednesday 20^th March, 2024 at 2:00pm in the presence of bidders or their representatives who choose to attend, at the Conference Room, National Minerals Agency, New England Ville Head Office, Freetown. Late bids will be rejected and returned unopened to the bidders.
   
   
9. Please address all Bids to the Procurement Unit, National Minerals Agency, New England Ville Head Office, Freetown. Tel: +23279250702.